Payment & Transaction Policy

1. Overview

At NXTHAUL Import & Export Co., Ltd, we uphold transparent and secure financial practices designed to ensure trust and accountability throughout every transaction.
This policy explains our accepted payment methods, terms, and conditions applicable to all wholesale, OEM, and export operations under NXTHAUL’s management.

2. Accepted Payment Methods

All payments related to NXTHAUL operations are processed securely through the parent company AEGIS ECOM LLC, headquartered in the United States.
Clients may complete payments using the following verified channels:

• Telegraphic Transfer (TT) – International bank transfer to AEGIS ECOM LLC’s Chase Bank account.

• Bank Wire Transfer – Direct transfer to the parent company’s verified banking account.

• Letter of Credit (LC) – Available for large volume orders upon approval.

• PayPal (Corporate Account) – Payments via AEGIS ECOM LLC’s verified PayPal business account for smaller orders or deposits.

• Corporate Payment Gateways – Authorized digital channels for approved small transactions or deposits.

All payment instructions will be issued directly from NXTHAUL’s finance department through official communication channels only:
📧 sales.nxthaulwholesale@aegisecom.com
Clients must verify payment details before transfer. NXTHAUL and AEGIS ECOM LLC shall not be liable for payments sent to unauthorized accounts or intermediaries.

3. Production Commitment Fee (Non Refundable Credit)

NXTHAUL works exclusively with clients whose Total Production Value (TPV) is not less than USD 30,000.
To begin supplier coordination, sampling, and production planning, a Production Commitment Fee (PCF) of 10% of the Total Production Value is required.

This fee serves as a project initiation cost that covers supplier vetting, sample evaluation, and administrative setup.
If the client proceeds with production through NXTHAUL, the 10% PCF will be credited toward the total order value and deducted from the 30% initial production deposit.
If the client does not continue with production after supplier confirmation, the PCF remains non refundable.

This policy ensures resources are allocated exclusively to committed clients ready to move forward with production and export.

4. Standard Payment Terms

Unless otherwise agreed in writing, all transactions follow the payment structure below:

• 10% Production Commitment Fee (PCF) – Required before sourcing and supplier engagement begins.

• 30% Deposit – Due before production starts (less the PCF amount if applicable).

• 70% Balance Payment – Due before shipment or upon issuance of the Bill of Lading.

NXTHAUL reserves the right to modify payment milestones for large volume or recurring clients based on transaction history and contractual agreements.

5. Invoicing & Documentation

Each transaction includes complete supporting documentation:

• Proforma Invoice (PI)

• Sales Contract (if applicable)

• Commercial Invoice and Packing List (upon shipment)

All invoices clearly specify the order amount, Incoterms, banking information, and payment due dates.

6. Currency & Fees

NXTHAUL accepts payments in USD, EUR, or CNY.
All bank handling fees, transfer charges, and currency conversion costs are the responsibility of the buyer unless explicitly agreed otherwise.

7. Late or Failed Payments

Failure to complete payments by the specified date may result in:

• Suspension of production or shipment.

• Cancellation of the order after seven (7) business days of non payment.

• Storage or penalty fees for delayed settlements.

All goods remain the property of NXTHAUL Import & Export Co., Ltd until full payment is received and cleared.

8. Refunds & Adjustments

Refunds apply only to eligible cases approved in writing by NXTHAUL management.
Approved refunds (for example, order cancellations before production begins) will be processed within 15 business days via the same payment channel used.
The Production Commitment Fee (PCF) is non refundable, except as a credit toward continued production with NXTHAUL.

9. Fraud Prevention & Verification

For your security:

• All banking and PayPal details are issued only via official NXTHAUL or AEGIS ECOM LLC email addresses.

• Clients are advised to verify every payment instruction before transfer.

• NXTHAUL does not authorize payments through third party agents or personal accounts.

10. Financial Confidentiality

All payment information, transaction records, and related financial documents are handled with strict confidentiality and are used solely for accounting, compliance, and audit purposes.

11. Contact Information

For payment confirmation, invoice inquiries, or verification, please contact:
NXTHAUL Import & Export Co., Ltd
Email: sales.nxthaulwholesale@aegisecom.com
Phone: +852 9290 7877
Managed by AEGIS ECOM LLC
Headquarters: Hong Kong