Data Protection Policy

NXTHAUL Import & Export Management LLC (“NXTHAUL,” “we,” “our,” or “us”) is committed to protecting the privacy, confidentiality, and security of personal, business, and trade-related information collected in the course of our operations.

This Privacy & Data Protection Policy explains how we collect, use, store, disclose, and safeguard information in connection with our services, website, and business activities, in compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR) and other relevant international regulations.

1. Scope of This Policy

This policy applies to:

• Clients, prospective clients, and business partners

• Website visitors and inquiry submissions

• Trade counterparties involved in transactions we support

• Any individual whose data is processed in connection with NXTHAUL’s services

This policy does not apply to third-party websites, platforms, or services linked from our website.

2. Information We Collect

We collect information strictly necessary to provide trade-related services, verification, and operational support. This may include:

Business and Contact Information

• Full name, job title, company name

• Business email address and phone number

• Country of operation and business address

Trade and Transaction Information

• Details related to proposed or active trade transactions

• Supplier, buyer, or counterparty information

• Contracts, invoices, shipping documents, and compliance records

Verification and Compliance Information

• Identification documents where required for trade compliance

• Corporate registration documents

• Due diligence and verification records

Financial Information

• Billing details and payment records (processed through secure third-party providers)

Website and Technical Data

• IP address, browser type, device information

• Website usage data and analytics for security and performance

We do not intentionally collect sensitive personal data unless required by law or trade compliance obligations.

3. How We Use Your Information

Information collected by NXTHAUL is used only for legitimate business purposes, including:

• Responding to inquiries and scheduling consultations

• Verifying business identities and trade counterparties

• Reviewing and validating trade documentation

• Structuring and overseeing transactions

• Facilitating communication between involved parties

• Supporting post-transaction oversight and resolution

• Meeting legal, regulatory, and compliance obligations

• Improving service quality, security, and operational efficiency

We do not use your information for automated decision-making or profiling.

4. Legal Basis for Processing

Depending on the context, we process data based on one or more of the following legal grounds:

• Performance of a contract or pre-contractual steps

• Legitimate business interests related to trade facilitation and risk management

• Compliance with legal or regulatory obligations

• Consent, where required for specific communications

5. Data Sharing and Disclosure

NXTHAUL does not sell, rent, or trade personal or business data.

Information may be shared only where necessary with:

• Verified suppliers, buyers, or trade partners involved in a transaction

• Logistics providers, inspectors, or compliance partners supporting the transaction

• Payment processors, auditors, or professional advisors

• Government authorities or regulators where required by law

All third parties are required to handle data confidentially and in accordance with applicable data protection standards.

6. International Data Transfers

Given the nature of international trade, data may be transferred across borders. Where such transfers occur, NXTHAUL takes reasonable steps to ensure appropriate safeguards are in place, consistent with applicable data protection laws.

7. Data Storage and Security

We implement reasonable administrative, technical, and organizational measures to protect information against unauthorized access, loss, misuse, or disclosure.

Data is stored using secure systems, with access limited to authorized personnel who require the information to perform their duties.

While we take security seriously, no system can be guaranteed to be completely secure.

8. Data Retention

We retain information only for as long as necessary to:

• Fulfill contractual and operational obligations

• Comply with legal and regulatory requirements

• Resolve disputes or enforce agreements

Trade and transaction records are generally retained for up to seven (7) years following completion, unless a longer retention period is required by law.

9. Your Rights

Subject to applicable law, you may have the right to:

• Request access to your information

• Request correction of inaccurate data

• Request deletion where legally permissible

• Object to or restrict certain processing activities

• Withdraw consent for non-essential communications

Requests may be submitted to the contact details below. Identity verification may be required.

10. Cookies and Website Analytics

Our website may use cookies or similar technologies for functionality, security, and analytics. You may adjust your browser settings to manage cookie preferences.

11. Changes to This Policy

NXTHAUL reserves the right to update this Privacy & Data Protection Policy as needed. Updates will be posted on our website with a revised “Last Updated” date.

Continued use of our services constitutes acceptance of the updated policy.

12. Contact Information

For questions or requests related to this policy or your data, please contact:

NXTHAUL Import & Export Management LLC
Email: sales@nxthaulwholesale.com
Call Us: + 1 (800) 281-7560